ESI Registration

An Overview of Employees’ State Insurance (ESI)

The Employees’ State Insurance (ESI) is a social security and health insurance scheme under the ESI Act, 1948, governed by the Ministry of Labour & Employment and administered by the Employees’ State Insurance Corporation (ESIC).

It provides medical care, financial assistance, and social security benefits to employees earning wages up to ₹21,000 per month (₹25,000 for PwDs). Contributions are made by both employers and employees, and ESI returns must be filed monthly and half-yearly.

Non-compliance can lead to penalties, interest, and legal action.

Advantages of ESI Scheme

Comprehensive Medical Care: Free medical treatment for employees and their dependents.

Sickness Benefit: 70% of wages paid for up to 91 days per year.

Maternity Benefit: Paid maternity leave and care for female employees.

Disability Benefit: Monthly compensation for temporary or permanent disabilities.

Dependents’ Benefit: Pension to family in case of death of an insured employee.

Unemployment Allowance: Support during involuntary job loss under certain conditions.

Insurance Coverage: Emergency coverage for occupational injuries and illnesses.

Documents Required

For Employer/Establishment:

• Certificate of Incorporation / Partnership Deed
• PAN of the business
• Address Proof of business
• Cancelled cheque of company bank account
• GST / Shops & Establishment Registration (if applicable)
• Digital Signature Certificate (DSC) of authorized signatory
• Wages Register and Attendance Register
• Inspection Book and accident records (if any)

For Employees:

• Name, Date of Joining, and Salary details
• Employee PAN, Aadhaar, and Address Proof
• Photographs and nominee details

ESI Registration & Return Filing Process

ESI Registration:

• Apply online using Form-1 on the ESIC portal.
• Obtain a 17-digit unique identification number.
• Enroll employees and issue ESI cards.

Monthly Contributions:

• Employer contributes 3.25% of wages.
• Employee contributes 0.75% of wages.
• Payment due by the 15th of the following month.

Return Filing:

• File monthly returns through the ESIC portal.
• Half-yearly returns (Form 5):
• By 12th November for April–September.
• By 12th May for October–March.

Record Maintenance:

• Maintain attendance, wage, and accident registers.
• Keep inspection book and filed challans/returns.

Industry Applications:

• Manufacturing & Industrial Units
• IT & Software Companies
• Educational Institutions
• Hospitality & Travel Agencies
• Construction & Real Estate Firms
• Healthcare & Hospitals
• Startups & Service Sector

Requirements for ESI Registration

• Mandatory for establishments with 10 or more employees.
• Voluntary registration available for fewer employees.
• Proper employee salary and attendance records must be maintained.

Contribution Structure:

• Employee: 0.75% of gross monthly wages
• Employer: 3.25% of gross monthly wages
• Total contribution: 4% of wages (from July 2019)

Why Choose Subrudhi for ESI Registration

Subrudhi simplifies the ESI registration and return filing process for businesses across India. From initial registration to ongoing compliance, our experts ensure your company adheres to all ESI Act requirements.

We handle employee onboarding, document preparation, monthly contributions, and half-yearly return filing through the ESIC portal, minimizing errors and penalties.

With transparent pricing and dedicated relationship managers, Subrudhi provides end-to-end support tailored to your business size and industry.

Frequently Asked Questions