IFRS Conversion Services

An Overview of Provident Fund Registration

A Section 8 Company is a company registered under the Companies Act, 2013 and regulated by the Ministry of Corporate Affairs (MCA). These companies are formed for charitable purposes such as promoting education, arts, commerce, science, sports, research, social welfare, religion, charity, environmental protection, or other similar objectives.

Section 8 Companies are non-profit organizations that use their profits and income to promote their objectives. They are not allowed to pay dividends to their members and must apply their profits towards promoting their objectives.

These companies enjoy several benefits including limited liability protection, credibility in the market, and the ability to receive donations and grants from various sources. They also have perpetual succession and can own property in their own name.

Advantages of EPF Registration

Retirement Security: Ensures long-term financial stability and support after retirement for employees.

Employer-Employee Contribution: Both employer and employee contribute equally, building substantial savings over time.

Insurance Coverage: Comes with life insurance benefits under the EDLI scheme, offering financial protection to the employee's family.

Medical Benefits: Allows partial withdrawal of funds for medical emergencies, offering flexibility during urgent needs.

Tax Benefits: Employee contributions are eligible for deductions under Section 80C of the Income Tax Act.

Social Security: Provides safety during critical situations such as disability, unemployment, or death.

Employee Welfare: Enhances employee morale, satisfaction, and loyalty by promoting long-term financial well-being.

Documents Required

For Employer/Establishment:

• Partnership Deed (for partnership firms)
• Certificate of Incorporation (for companies)
• Registration Certificate (for societies/NGOs)
• PAN of the company
• Proof of incorporation
• Salary and wage records
• Balance sheet details

For Employees:

• Identity Proof – Aadhaar, PAN, Passport, or Voter ID
• Address Proof – Utility bill, bank passbook, Aadhaar
• Passport-sized photograph
• Nominee details

PF Incorporation & Return Filing

PF Registration:

• Apply through EPFO Unified Portal.
• Submit establishment and employee details.
• Obtain PF Registration Code Number.

Monthly Contributions:

• Deduct and deposit PF contributions by the 15th of every month.

Return Filing:

• Form 2 – Nomination and family details.
• Form 5 – Monthly return for new employees.
• Form 10 – Details of employees leaving service.
• Form 3A – Individual annual contribution details.
• Form 6A – Consolidated annual statement.

Annual Filing:

• Submit Forms 3A & 6A by 30th April every year.

Interest Credit:

• Contributions accrue interest, calculated monthly and credited annually.

Industry Applications:

• IT & Technology – Software and service companies.
• Manufacturing & Engineering – Factories, plants, and industrial units.
• Education & Research – Schools, colleges, and universities.
• Healthcare – Hospitals, nursing homes, and medical institutions.
• Hospitality & Tourism – Hotels, travel agencies, and restaurants.
• Non-Profits & NGOs – Charitable and welfare organizations.

Requirements for PF Registration

• Minimum of 20 employees in the establishment (mandatory)
• Voluntary registration for firms with fewer employees
• Proper salary records and wage register
• Employer’s and employee’s KYC details

Contribution Structure:

• Employee: 12% of basic salary + Dearness Allowance (DA)
• Employer: 12% of basic salary + DA, divided into:
  • 3.67% to EPF account
  • 8.33% to Employees’ Pension Scheme (EPS)

Why Choose Subrudhi for Provident Fund Registration

Subrudhi is a trusted partner for Provident Fund (PF) registration and compliance, helping businesses across India streamline their EPF obligations. With extensive experience, we have supported numerous establishments in achieving hassle-free registration and ongoing compliance.

Our expert team handles everything—from initial registration with the Employees’ Provident Fund Organization (EPFO) to monthly filing of returns, contribution management, and employee KYC validation—ensuring full legal compliance.

We offer transparent pricing with no hidden charges. Our dedicated relationship managers provide end-to-end assistance and personalized guidance throughout your PF registration journey.

Whether you’re a small business opting for voluntary PF registration or a growing company meeting the mandatory threshold of 20 employees, Subrudhi ensures a smooth and compliant process tailored to your needs.

Frequently Asked Questions